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Employee Privacy Policy

Create your customised Employee Privacy Policy in minutes

We’ve made it easy to make sure your company complies with GDPR. Create an internal privacy policy for employees in minutes, then share with your staff.

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Free GDPR-compliant privacy policies

If you’re collecting data, you need data protection policies

Show your staff that you’re protecting their personal data. Create and customise your Employee Privacy Policy from our template and stay compliant with GDPR and UK data protection laws.

  • tickFill in the questionnaire to generate your GDPR compliant policy
  • tickWritten and reviewed by our experts
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Unlimited help with company policies

Chat online anytime with our experts

Need some help? Not sure if you need an Employee Privacy Policy? Our privacy policy templates feature helpful tips and our expert team are here to guide you through.

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Free customisable policy templates

Update your policies and share in seconds

Already created your Employee Privacy Policy? Things change so it’s smart to regularly review and update your policy. To edit your policy after your 7 day free trial, you'll need our Run or Scale plan.

  • tickUpdate policies anytime
  • tickStore securely online
  • tickShare policy with your employees
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Let’s create your Employee Privacy Policy...

  • Register or log in

    It takes less than 3 minutes to create your SeedLegals account

  • Choose a document

    Go to Policies and click Employee Privacy Policy

  • Fill in the questionnaire

    We auto-generate your document from your answers

  • Ask us if you need help

    Hit the chat bubble to chat with our experts

  • Store your policy

    Securely store and share your policy on SeedLegals

  • Review and update

    Log in to update your policy whenever you need to

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  • Perfect for small businesess
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    Our Run plan is for established small businesses, with a team of up to 25 people.

    £49 /month +VAT
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    What's included?
    • tickSupport for up to 25 employees
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    • tickStaff Handbook
    • tickWebsite Privacy Policy
    • tickEmployee Privacy Policy
    • tickStep-by-step wizards and built-in tutorials
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    Free trial: your first seven days are free. After that, you can choose to subscribe to Start, Run or Scale

  • Perfect for scaling businesses
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    Scale

    Our Scale plan is for scaling-up businesses, with over 25 employees or contractors.

    £69 /month + VAT
    Free 7 day trial
    What's included?
    • tickSupport for any number of employees
    • tickDirector and Employment Agreements
    • tickEssential contracts for SMEs
    • tickCap Table
    • tickAllocate shares
    • tickShare certificates
    • tickShare splits
    • tickRun your company board
    • tickStaff Handbook
    • tickWebsite Privacy Policy
    • tickEmployee Privacy Policy
    • tickPriority, unlimited support from our team
    • tickStep-by-step wizards and built-in tutorials
    • tickShare, sign and store documents on SeedLegals

    Free trial: your first seven days are free. After that, you can choose to subscribe to Start, Run or Scale

  • FAQs - Employee Privacy Policy

    Frequently asked questions about privacy policies, data protection and GDPR


    • What is GDPR?

      ‘GDPR’ stands for the General Data Protection Regulation, the laws which govern data privacy in the European Union.

      Even though the UK is no longer a member of the EU, the UK has retained the GDPR - known as UK-GDPR - and the UK can now independently review and change this regulation in the future. You can read more about this at the ICO website.

      In the UK, ‘GDPR’ is often used as a shorthand for ‘UK-GDPR’. All UK companies must comply with UK-GDPR. If your business operates in an EU country and/or collects personal data from EU citizens, then your data processing falls under GDPR.
    • What is an Employee Privacy Policy

      The GDPR (General Data Protection Regulation) requires every company that processes and collects personal data (any data which can be used to personally identify an individual) to explain to those individuals what data they collect, when they collect it, why they collect it, and why they are legally entitled to collect it.

      An Employee Privacy Policy is an internal company document that sets out what personal information you collect about your team, and how you use and store this data. You’ll need to share the Policy with your staff, and with new team members as part of their onboarding.
    • Why do I need an Employee Privacy Policy?

      Under data protection legislation, your employees are entitled to understand when and why their personal data is being collected.

      To stay GDPR compliant, if you have employees, you must have an Employee Privacy Policy. It’s an internal company document that you’ll need to share the Policy with your team, and with new team members as part of their onboarding.

      If you update your Employee Privacy Policy, you’ll need to communicate the changes to your team and share the updated version.
    • Is it a legal requirement to have an Employee Privacy Policy?

      If you have employees, you’ll need an Employee Privacy Policy.

      Under data protection legislation, your team members are entitled to understand when their personal data is being collected and what you’re doing to protect the information.
    • What happens if you don't have an Employee Privacy Policy?

      If you have employees, you need an Employee Privacy Policy.

      If you don’t have one - or if you don’t make it easily accessible to your staff - you could face enforcement action by the ICO, for example a large fine.
    • What is a Data Protection Policy?

      A Data Protection Policy is a statement that sets out how your organisation manages and processes the personal data you collect.

      It’s a comprehensive internal document that shows how you collect data, when you collect it, why you collect it – and how you will use it.

      A Data Protection Policy can also be called:
      - Data Security Policy
      - Data Protection Statement
      - GDPR Policy

      A Data Protection Policy is not the same as a Privacy Notice or Privacy Policy because a Data Protection Policy is an internal company document. A Privacy Notice or Policy is to be read by your customers, employees or online visitors (the ‘data subjects’).
    • How do I write an Employee Privacy Policy?

      The fast and easy way to write an Employee Privacy Policy is to use the customisable SeedLegals templates.

      It’s easy – just log in or register, go to Policies, choose Employee Privacy Policy and fill in the questionnaire. We use your answers to auto-generate your policy document.

      It's fast, intuitive and simple. If you need any help, hit the chat button to message our experts.

      When your Employee Privacy Policy is ready, you can share it with your employees via SeedLegals.
    • Can you write your own Employee Privacy Policy?

      Yes, but if you do, you should get it drafted by a lawyer to make sure it’s relevant to your business and that it complies with data protection laws. That process can be expensive and time-consuming.

      It’s much faster and more cost-effective to use a template that’s been drafted and checked by experts. All SeedLegals templates have been drafted by legal experts who specialise in law for startups and small businesses.

      To customise the SeedLegals templates, you’ll step through a questionnaire. Then, we use your answers to auto-generate your policy document. Our data protection and privacy policies are fully compliant with GDPR and data protection laws.

      It's easy to get started - log in or register, go to Policies and choose Employee Privacy Policy
    • Can I copy someone else's privacy policy?

      The fact that you’re asking suggests you know this is dodgy…! Well, you could copy and paste someone else’s policy, but your policies must be relevant to your own business.

      Your data privacy policies should be:
      • Appropriate to your organisation’s size, culture and operations
      • Easy to understand and follow
      • Do-able - the steps you’ve set out in the policies are possible to implement
      • Regularly reviewed and updated when necessary

      When you use a SeedLegals Website Privacy Policy template, there’s no need to copy someone else’s policy because you’ll tailor the terms to suit your own business.

      You’ll step through a questionnaire and then we auto-generate your policy from your answers. It’s fast and easy to do, and you can start with a free trial. Just log in or register, go to Policies, choose your document and fill in the questionnaire.

      If you need any help, chat online with our experts. When your Website Privacy Policy is ready, upload it to your website so that visitors can view or download it.
    • How do I update my Employee Privacy Policy?

      You should regularly review all of your company policies to make sure the information is current and still relevant.

      If you used the SeedLegals template to create your policy, your customised document is stored securely in our system so you can easily update it. To edit it, you'll need to be subscribed to our Run or Scale plans. Log into SeedLegals, go to Policies > Employee Privacy Policy and click the pen icon to edit the terms. Then click the Done button to update your policy.

      Remember to share your updated policy document – you’ll need to circulate your Employee Privacy Policy to all of your staff.
    • How much should I pay for an Employee Privacy Policy?

      The days of needing a lawyer to draft policies are over. There’s no need to spend hundreds on this - you can use SeedLegals to quickly create your company’s Employee Privacy Policy.

      It’s fast and straightforward - you can create your policy on a 7 day free trial or with our Run or Scale plans.

      To get started, log in or register, go to Policies and choose Employee Privacy Policy. Fill in the questionnaire and we use your answers to auto-generate your document.

      There’s built-in guidance but if you need any help, hit the chat button to message our experts. When your document is ready, you can share it with your employees via SeedLegals.

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