How to file an SH01 form: a step-by-step guide

Whenever you issue new shares in your company, you need to file an SH01 form with Companies House. In this article, we explain what information you need for your SH01 form, as well as how to file it online with Companies House so that your company’s shareholding is correctly recorded.

In this post

• What is the SH01?
• What’s the deadline for filing the SH01?
• How to file your SH01 form online
  – Sign in to Companies House WebFiling
  – Go to All forms > Share capital > Return of allotment of shares – SH01
  – Section 1: Add the allotment dates
  – Section 2: Add allotment
  – Section 3: Amend the Statement of Capital
  – Section 4: Confirm amount unpaid
• How to amend an SH01
• How to submit your SH01 by post
• Speed through your SH01 with SeedLegals

What is the SH01?

The SH01 is the official form that you file with Companies House when you issue new shares in your UK company. Its full, official name is the Return of allotment of shares.

When you register your company with Companies House, allocating initial shares and naming shareholders is part of this process. You can find out more about how that works in our guide, How to set up a limited company.

You only need to file an SH01 if you allocate new shares after incorporation – for example, after you’ve closed a funding round.

You don’t need to file an SH01 when you transfer shares between people, or split up your existing shares so that you have more individual shares at a lower value each. There’s no change to your overall share capital when you transfer shares or split shares, so you don’t need to file an SH01.

To summarise, you need to file an SH01 when you:

✅ issue new shares to an investor

✅ issue new shares to a co-founder

But not when you:

❌register your company (you need the IN01 form)

❌ transfer shares (you need the J30 form)

❌split shares (you need the SH02 form)

What’s the deadline for filing the SH01?

The deadline for submitting an SH01 is within one month of the date you issue the shares.

SH01 filing used to be time-consuming, but you can now file your SH01 online in a matter of minutes.

How to file your SH01 form online

Although you can send your SH01 by snail mail, by far the most common way to file your SH01 form is to do it online on the Companies House website.

Before you get started, you need to have the following information on hand:

• The date (or dates) when you allotted the new shares
• The details of the share allotment (currency, share class, the number of shares and their value)

If you’re using SeedLegals, we’ll have all this information ready for you to quickly submit it online. Find out more>>

Sign in to Companies House WebFiling

First, you must be signed in to Companies House WebFiling. Most companies are eligible to use this service, but you can check at the Companies House website.

Go to All forms > Share capital > Return of allotment of shares – SH01

When you’ve logged in, hit the All forms button at the top right corner of the page.

This takes you to a list of all the forms. To file a new SH01, go to Share capital and choose Return of allotment of shares – SH01.

Section 1: Add the allotment dates

In most cases, you only need to specify an allotment date. If your funding round includes both SEIS and EIS shares, this is when you need to add a period end date. That’s because to remain eligible for both tax-advantaged schemes, you have to allot the SEIS shares at least 24 hours before the EIS shares. The period start and end dates here allow you to include both issuances in the same SHO1.

When you’ve entered the date(s), hit Go to allotment of shares.

Section 2: Add allotment

On the next screen, hit +Add allotment. This is where you add the details of the new shares you’ve issued.

First, select the currency. Then, you’ll be asked to specify the class of share. As a reminder, here’s a short guide to the different types of share classes. Hit Continue.

The next step is to add the number of shares in the allotment and the nominal value. If you’re not sure what the nominal value of your shares is, you can check it in the IN01 form you filed at incorporation. Hit Continue.

In this next screen, you’ll detail the amount paid and unpaid for the shares.

The share premium is the price actually paid for the shares. So if you’re issuing shares to investors after a funding round, enter the price per share from the sale.

If you’re issuing shares to a new co-founder, typically they’re issued at nominal value, so enter the nominal value amount. Issuing shares may come with tax implications, so we recommend seeking advice from a tax specialist.

If you’re issuing shares in exchange for services, then give a brief description of the transaction in the Details for non-cash consideration field.

Hit Continue.

You can add as many allotments as you need to cover different currencies, share classes and prices.

When you’re finished, hit Go to Statement of capital.

Section 3: Amend the Statement of Capital

You need to manually update your Statement of Capital to reflect the new allotments you just added in the previous step. When you first get to this screen, remember that you’re seeing the old values – before you added new allotments.

Hit Update/amend capital for each currency and share class in your Statement of Capital affected by your recent allotments.

In the field for Number of shares, include both the newly allotted shares and those already in existence.

To calculate the Aggregate nominal value, multiply the number of shares by the nominal value of the shares. In the example above, we’ve added 1 more share (at a nominal value of 0.01) to the previous shareholding of 8200. The new aggregate value is 82.01.

The Prescribed particulars field is where you give a short description of the rights that are attached to the different share classes.

Here’s the standard legal definition of an Ordinary share, in case you want to copy and paste it:

< The Ordinary Shares are Ordinary Shares that do not carry any present or future preferential right to dividends, to the Company’s assets on a winding up or to be redeemed in preference to shares in any other class of shares. They have attached to them full voting rights and full dividend rights. They do not confer any rights of redemption. They have capital distribution rights limited to pro rata rights in proportion to the total number of Ordinary Shares. >

If you use SeedLegals to issue shares, we’ll generate the text you need for any class of share.

When you’ve finished updating the Statement of Capital, hit Save changes and then Go to amount unpaid.

Section 4: Confirm amount unpaid

The final step is to check that the total number of shares issued and their aggregate value are correct.

Type in 0 to confirm that there are no shares left that need to be paid up.

Then hit Submit allotments and statement of capital and you’re done – congratulations!

How to amend an SH01

It’s easy to fix small errors such as an incorrect number of shares, share class, Statement of Capital and dates. Log in as normal to the portal and go to:

>All forms
>Amend an error on a previously filed document
>Amend error on a previously filed return of allotment of shares – RP04 (for SH01)

From here, the process is pretty similar to filing a new SH01. Watch the video below for a demonstration of how it works.

How to submit your SH01 by post

If you’re submitting by post, you’ll need to fill in the PDF form and print it. Post your SH01 along with your Shareholders Resolution (and Articles of Association if you’ve just completed a funding round) to:

Registrar of Companies
Companies House
Crown Way
Cardiff
CF14 3UZ

If your company is registered in Scotland or Northern Ireland, you’ll find an alternative address listed on the SH01 form. You can submit your SH01 to any three of the listed addresses, but Companies House advises the process will be quicker if you send your form to the office in your region.

Speed through your SH01 with SeedLegals

Whether you’re issuing shares to a new co-founder, director or advisor, selling shares to a new investor as part of a funding round, or issuing shares through an employee option scheme, we’re here to help at SeedLegals.

Our automated workflow makes it simple to generate all the documents you need. Plus, there’s unlimited support from our 5-star team.

Simply fill out the questionnaire on our platform, and we’ll generate the answers you need for every field in the SH01. Copy and paste your answers with confidence into the form for Companies House – and if you have any questions, we’re here to guide you through.