Employee Privacy Policy

‘GDPR’ stands for the General Data Protection Regulation, the laws which govern data privacy in the European Union.

Even though the UK is no longer a member of the EU, the UK has retained the GDPR - known as UK-GDPR - and the UK can now independently review and change this regulation in the future. You can read more about this at the ICO website.

In the UK, ‘GDPR’ is often used as a shorthand for ‘UK-GDPR’. All UK companies must comply with UK-GDPR. If your business operates in an EU country and/or collects personal data from EU citizens, then your data processing falls under GDPR.

The GDPR (General Data Protection Regulation) requires every company that processes and collects personal data (any data which can be used to personally identify an individual) to explain to those individuals what data they collect, when they collect it, why they collect it, and why they are legally entitled to collect it.

An Employee Privacy Policy is an internal company document that sets out what personal information you collect about your team, and how you use and store this data. You’ll need to share the Policy with your staff, and with new team members as part of their onboarding.

Under data protection legislation, your employees are entitled to understand when and why their personal data is being collected.

To stay GDPR compliant, if you have employees, you must have an Employee Privacy Policy. It’s an internal company document that you’ll need to share the Policy with your team, and with new team members as part of their onboarding.

If you update your Employee Privacy Policy, you’ll need to communicate the changes to your team and share the updated version.

If you have employees, you’ll need an Employee Privacy Policy.

Under data protection legislation, your team members are entitled to understand when their personal data is being collected and what you’re doing to protect the information.

If you have employees, you need an Employee Privacy Policy.

If you don’t have one - or if you don’t make it easily accessible to your staff - you could face enforcement action by the ICO, for example a large fine.

A Data Protection Policy is a statement that sets out how your organisation manages and processes the personal data you collect.

It’s a comprehensive internal document that shows how you collect data, when you collect it, why you collect it – and how you will use it.

A Data Protection Policy can also be called:
- Data Security Policy
- Data Protection Statement
- GDPR Policy

A Data Protection Policy is not the same as a Privacy Notice or Privacy Policy because a Data Protection Policy is an internal company document. A Privacy Notice or Policy is to be read by your customers, employees or online visitors (the ‘data subjects’).

The fast and easy way to write an Employee Privacy Policy is to use the customisable SeedLegals templates.

It’s easy – just log in or register, go to Policies, choose Employee Privacy Policy and fill in the questionnaire. We use your answers to auto-generate your policy document.

It's fast, intuitive and simple. If you need any help, hit the chat button to message our experts.

When your Employee Privacy Policy is ready, you can share it with your employees via SeedLegals.

Yes, but if you do, you should get it drafted by a lawyer to make sure it’s relevant to your business and that it complies with data protection laws. That process can be expensive and time-consuming.

It’s much faster and more cost-effective to use a template that’s been drafted and checked by experts. All SeedLegals templates have been drafted by legal experts who specialise in law for startups and small businesses.

To customise the SeedLegals templates, you’ll step through a questionnaire. Then, we use your answers to auto-generate your policy document. Our data protection and privacy policies are fully compliant with GDPR and data protection laws.

It's easy to get started - log in or register, go to Policies and choose Employee Privacy Policy

The fact that you’re asking suggests you know this is dodgy…! Well, you could copy and paste someone else’s policy, but your policies must be relevant to your own business.

Your data privacy policies should be:

• Appropriate to your organisation’s size, culture and operations
• Easy to understand and follow
• Do-able - the steps you’ve set out in the policies are possible to implement
• Regularly reviewed and updated when necessary

When you use a SeedLegals Website Privacy Policy template, there’s no need to copy someone else’s policy because you’ll tailor the terms to suit your own business.

You’ll step through a questionnaire and then we auto-generate your policy from your answers. It’s fast and easy to do, and you can start with a free trial. Just log in or register, go to Policies, choose your document and fill in the questionnaire.

If you need any help, chat online with our experts. When your Website Privacy Policy is ready, upload it to your website so that visitors can view or download it.

You should regularly review all of your company policies to make sure the information is current and still relevant.

If you used the SeedLegals template to create your policy, your customised document is stored securely in our system so you can easily update it. To edit it, you'll need a Standard or Plus membership. Log into SeedLegals, go to Policies > Employee Privacy Policy and click the pen icon to edit the terms. Then click the Done button to update your policy.

Remember to share your updated policy document – you’ll need to circulate your Employee Privacy Policy to all of your staff.

The days of needing a lawyer to draft policies are over. There’s no need to spend hundreds on this - you can use SeedLegals to quickly create your company’s Employee Privacy Policy.

It’s fast and straightforward - you can create your policy on a 7 day free trial or with our Standard and Plus memberships.

To get started, log in or register, go to Policies and choose Employee Privacy Policy. Fill in the questionnaire and we use your answers to auto-generate your document.

There’s built-in guidance but if you need any help, hit the chat button to message our experts. When your document is ready, you can share it with your employees via SeedLegals.